To competently write this letter, you’re required to follow some plan that you can write for yourself individually, or use the ones below. If you have a specific form in your workplace for creating such documents, you should use it. But the example below follows the generally accepted norms, so you can use it as well. In this article, Layboard will reveal to you how to write a leave requisition in the office.
Like any other letter or appeal, this document should begin with a greeting from the person to whom it’s addressed, and this applies to any type of written appeal, whether it is a regular letter or a vacation request.
Let the boss know that you would like to take a vacation
It’s worth starting the appeal itself from the very essence of your letter, this is taking a vacation or a short day off. List the dates you plan to be off work, and make sure that the dates you plan to go on vacation don’t contain any important events that you need to attend, or that you’re not going on vacation in the midst of filing reports that you should do.
I would like to notify you that I plan to take a vacation from [vacation start date] to [vacation end date]. I checked the schedule of all important events and the company’s vacation policy and made sure that my vacation would not interfere with the work of the company in any way.
Explain in a letter why you are going on vacation
In this part of your appeal, try to clearly and briefly explain why you need to take a vacation. It can be any of your reasons, whether it’s a vacation to look after a relative who is ill, a desire to rest, or illness. But when writing, try to make it clear why you’re leaving.
I would like to take a vacation to spend more time with my family who is planning to visit me. I also need rest and the opportunity to take a break from work for a while so that I can return to work with renewed vigor and a fresh head.
Convincingly prove that your slight absenteeism will not affect the work
Explain that your holiday won’t affect the progress of the work for which you are responsible. For your department not to suffer in the quality of work because of you you’ll need to work a little to get the work done before you leave. Therefore, when writing an appeal to the boss, don’t forget to write about the fact that you’ve already organized the work in your absence.
Thus far, I’ve already made a list of tasks that I need to complete before my vacation, and I am working on completing all the necessary things before my vacation. I am also convinced that my colleagues will be able to cope with any unforeseen situations that may arise in my absence, and I have warned them about this. I will also be obtainable to contact you by email or mobile phone if there are any urgent questions or issues that require my direct intervention.
Thanks to the reader
Thank your boss for the time to resolve this issue, and also make sure that your feedback leaves him only a positive impression.
Sign the letter
Sign the letter and be sure to put in your full name and position, as the boss must understand who is addressing him.
Check your email before sending
Before you send a letter to the recipients, make sure that it doesn’t contain grammatical and stylistic errors also clearly expresses your desire to take a vacation, and reveals why you need it right now. Also, don’t forget to check the correctness of the dates you specified. After you send the letter, make sure that your boss and colleagues who are supposed to receive your appeal receive a copy of the letter.
As you could already understand, writing this appeal is quite simple, you just need to follow the instructions that are written above or the one that is acceptable at your job. Without this permission, you cannot go on vacation, so when writing this appeal, try to write as clearly and convincingly as possible, as the boss can refuse your vacation request, and he has the right to do so. But most often everything goes well, and the employee can easily go on a well-deserved temporary rest.